Tamper-Proof Email Archiving — Compliant, Searchable, Always Ready
WynITSoul’s email archiving solution automatically captures, stores and indexes every email your organisation sends or receives — with tamper-proof audit trails, legal hold capabilities and lightning-fast eDiscovery search to satisfy regulators, auditors and legal teams.
Search Your Entire Email History in Seconds
The WynITSoul eDiscovery portal lets authorised users search millions of archived emails instantly
Complete Email Archiving & eDiscovery Solution
Everything your compliance, legal and HR teams need — built in from day one
Automated Email Capture
Every inbound, outbound and internal email is automatically captured and archived in real time — nothing slips through.
- Real-time email journaling
- 100% capture rate guaranteed
- Attachment archiving included
- Calendar & meeting archiving
Tamper-Proof Storage
Archived emails are stored in write-once, read-many (WORM) format — no one, including admins, can alter or delete them.
- WORM-compliant storage
- SHA-256 hash verification
- Chain of custody logging
- Cryptographic audit trail
Legal Hold Management
Place and manage legal holds on individuals, date ranges or search terms — preserving emails for litigation before they would be purged.
- Instant legal hold placement
- Custodian-based holds
- Hold notification emails
- Hold status reporting
eDiscovery Search
Search across millions of archived emails in seconds using Boolean logic, date ranges, custodians and metadata filters.
- Full-text search across all email
- Boolean & proximity search
- Attachment content search
- PST / PDF export for legal
Compliance Reporting
Pre-built compliance reports for HIPAA, SOX, GDPR and PCI-DSS — ready for regulators and auditors on demand.
- Regulatory compliance dashboards
- Audit-ready export packages
- Retention policy compliance
- Access & search audit logs
Retention Policy Management
Automated retention schedules that keep emails for exactly as long as compliance requires — then purge securely.
- Custom retention schedules
- Automated expiry & deletion
- Department-specific policies
- Regulatory minimum enforcement
Archiving Regulations WynITSoul Helps You Satisfy
One archiving solution — meeting requirements across all major frameworks
HIPAA
SOX
GDPR
PCI-DSS
SEC Rule 17a
ISO 27001
SOC 2 Type II
How Long Must You Keep Emails? (By Regulation)
WynITSoul configures retention automatically to meet each regulation’s requirements
HIPAA
Protected health information related email
SOX
Financial communications and audit records
HMRC (UK)
Business records and financial communications
GDPR
Minimum period for legitimate business email
PCI-DSS
Cardholder data environment communications
Your Policy
WynITSoul configures any custom retention schedule
Complete Your Email Compliance Programme
Are You Meeting Your Email Retention Obligations?
Get a free email archiving assessment — we’ll review your current retention approach and identify compliance gaps before regulators do.
Get in Touch
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